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BC/U3 Topic 6 Promotion Letters, Resignation Letter

Promotion Letter is one of the most important letters in an employee’s life for which he waits eagerly. A Promotion Letter from an employer is written to an employee who is going to get a promotion at work in the near future. A promotion letter is a letter that is sent within a company promoting the employees to a higher position.

The Promotion announcement letter should be formally written to inform an employee about his or her promotion. The letter should congratulate the employee and share the important details about the promotion. The main purpose of this kind of letter is to offer a higher position to the employee and inform him about the responsibilities.

Tips for Writing Promotion Letter

  • The letter should be addressed to the proper person.
  • When referencing the reasons for the promotion, focus on job performance.
  • The letter should address the new responsibilities and benefits that come with the position.
  • The letter must be written concisely and must be appreciative of its content.
  • The letter should be Meticulous and professional in language.

Resignation Letter

Whether you are departing a company on good terms or can’t run fast enough out the door, it may be wise to write a letter of resignation. This type of document formalizes your intention to leave the company and the reasons for your departure. Following these writing tips will smooth out the process of leaving.

Building a Resignation Letter

We recommend that you write a civil, succinct letter that contains the following:

  1. Letter Date

Include the date when you submit the letter in the top left line above the address.

  1. Address

The address should follow a formal business letter template. Use the company name on the first line, followed by the street address, city and zip code.

  1. Addressee

The addressee is usually your manager – you can use their first name. If the situation calls for it, you can address a larger audience such as unit, team, department, or the whole company.

  1. Resignation Declaration

You must make it clear that you are resigning from the first sentence.

  1. Date of Departure

A clear departure date is necessary as it lets your manager strategize the path forward.

  1. Reasons for Leaving (Optional)

In this section, employ your diplomatic chops and provide a reason for your departure. Acceptable reasons can range from general health concerns, spending more time with family, relocation, career change, and much more.

Keep in mind that this document is usually not the best method to express dissatisfaction with your company. You can metaphorically nail 95 grievances to your boss’s desk by detailing areas of urgent reform but think hard about the pros and cons of delivering such a letter.

  1. Thank You Section

Make sure to end the letter by thanking your manager and if you feel grateful, acknowledge the opportunity they gave you.

  1. Signature

If you submit a hard copy of the letter, sign above your typed name. A typed name suffices as an online resignation letter.

Conclusion: A letter of resignation is a functional document that can be used in many exit situations. Usually, the document signifies that your time in the position will come to a close in the coming days. Be prepared for all situations and tailor your letter to match the situation.

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