Business memorandum or memoranda also called memo or memos are specially formatted written communications within your business. A memo’s format is typically informal (but still all-business) and public. Memos typically make announcements, discuss procedures, report on company activities, and disseminate employee information. If you have something confidential to communicate, don’t do it in a memo.

All memos are structured similarly. They have the following elements:

• An addressee: Flush left, in capital letters, near the top of the page
• The sender: Flush left, in caps, immediately below the addressee
• Date: Flush left, in caps, immediately below the sender’s name
• Subject: Flush left, in caps, immediately below the date

Use suitable paper for your memos white bond, either note size or standard to fit most desk in-baskets.