Human Resource Information System (HRIS) is an organized procedure for collecting, storing, maintaining, retrieving, and validating data needed by an organization about its human resources. It is usually a part of the organization’s Management Information System (MIS).
- Recruitment Information
- Career Planning Information
- Training Information
- Appraisals Information
- Provides Employee Data on their Remuneration
Accuracy. If HR has to transfer information between multiple software systems or software and paper files, errors inevitably creep in. Using one single system eliminates that problem. As more functions are automated, there’s less need for manual data entry, which also reduces errors.
Organization. With all the information in a single database, it’s easier for HR to find the information they need, track how it’s handled and update it when necessary.
Security. Paper files are easy to access, even by people who have no right to the information. HRIS can restrict access to those who need to know.
Compliance. Good HRIS vendors keep the software updated to comply with relevant government regulations.
Time Saving. Accrued time off and the unused balance are easier and faster to track and adjust with a computer than with a spreadsheet.
Employee Satisfaction. The easier it is for employees to deal with HR and get information like their PTO balance, the happier they’ll be working for you.
Any Human resource professional can fully utilize the HRIS platform for facilitating their workflow, improving their work efficiency and also storing and collecting their information. There are several companies today that offer HRIS packages to their employers.
Thus, a human resource information system can be viewed as a comprehensive tool for both big and small businesses for streamlining their departmental activities of various natures like human resource, accounting, and management and employee payroll. The Human Resource Information system can thereby bring qualitatively and cost-effective solutions to the company via efficiently managing the tasks, timely controlling and monitoring of resources and also the real-time allocation of necessary resources to the employees.
In most situations, a Human Resource Information System mediates for better decision making bringing qualitative changes in the productivity of both employees and managers. There are numerous solutions offered by the Human Resource Information System to a company. To name the few the HRIS includes employee training, employee payroll, HR, compliance, and recruiting.
One of the prominent advantages in getting implemented with a Human Resource Information System is that the HR Administrator can save a lot of his hours for the strategic framework of their employees rather than dealing with non-strategic, mundane tasks which are demanded running the administrative side of HR. As the software automatically updates every task within the department, the HR Administrator can plan his time accordingly for the strategic utilization of the employees.
Also, any Human Resource Information System allows an easy exchange of information never like before. With much greater ease and no formalities surrounding, it paves a platform for a smooth exchange of words. The HRIS is designed to be centralized in nature and can be accessed easily from anywhere within the company reducing the redundancy within the organization.
An HRIS software helps the HR professionals insert all the necessary data into the system using their robust database. Also, the inserted information is made accessible round the clock. There are several types of data that HR professionals can collect and store in the database like that of compensation history, emergency contact information, employee biography, performance and much more making it an all-inclusive platform.
Human Resource Information system comes with an effective payroll management function. One can easily download or unload employee hours, and issue cheques or payroll deposits to employees using these facilities reducing the conventional risks involved in the payment of salaried employees. Also, the HRIS facilitate with medical benefits and retirement deductions for payroll.