Business and Commercial Letters

The following are the standard rules that should be adhered to when formatting the page of a formal Business letter:

1. Alignment:

All proper business letters should be left-aligned, any other type of alignment is considered unacceptable in most professional settings.

2. Spacing:

Your letter should be single-spaced. In addition, there should be a space between the date, address, salutation, and each paragraph. Include four line breaks between the closing and your printed name to leave space for your signature.

3. Font:

The standard font style is Times New Roman, size 12. However, you can use other sans-serif fonts such as Helvetica, Arial, Courier, or Geneva, also at size 12. Sans-serif fonts have been credited with increased readability because of their balanced typeface.

4. Lines:

When using a letterhead, be sure to add a horizontal line underneath it. You can refer to our letters above to see some examples.

5. Margins:

Keep your margins between 1” – 1.5.” Generally speaking, 1” margins is considered to be the most widely accepted format for professionals.

EXAMPLE

Ankit Sharma
7 Half Cross Road
IP Extension, New Delhi
123-456-7890
email@email.com

December 06, 2018

Michelle Price
Manager
The Yarn Company
324 Central Ave
Bayberry Heights, Massachusetts 02630

Dear Ms. Price

Thank you so much for taking the time to meet with me to discuss selling my handmade sweaters in your wonderful shop.

As I mentioned in our conversation, I’ve been a customer of your store since I used my third-grade allowance to buy my very first pair of knitting needles. I’m honored that you’d consider selling one of my original creations at The Yarn Company alongside your own work.

We discussed a trial consignment arrangement in which a portion of the sales would go to the store. This is more than agreeable to me.

Let me know how you want to proceed. I’m available most afternoons at 123-456-7890, or you can email me at email@email.com, and I’ll respond to your message ASAP.

Thanks, and best,

Ankit Sharma