Format of Minutes of Meeting
A minutes of meeting normally includes the following elements −
- Name of the company− to the top-left of the page.
- Date− to the top-right of the page.
- Topic− after two return keys; Center-aligned.
- Attendees− Name and designation (2 columns of a table).
- Absentees− name, roles, reasons for absenteeism. (3 columns)
- Agenda at hand− topic to be discussed.
- Issues raised− along with the names of the speakers.
- Suggestions− made along with the names of the speakers.
- Decision− the outcome of the meeting.
- Task List− task allotted and the respective allottee.
- Future Meetings− the date and topic of the next meeting.
EXAMPLE
Topic– Meeting with Hasta La Vista representatives at 6:00PM
Attendees:
ABC House,Hasta La Vista
Room No- 5
| Name | Designation |
| Mohtahsim M. | Managing Director |
| Kiran Kumar Panigrahi | Senior Technical Writer |
| Gopal K Verma | Technical Manager |
| Manisha Shejwal | Technical Writer |
Absentees:
| Name | Designation | Reason |
| Anaadi Sharma | Senior Trainer | Conducting Online .NET Training |
Agenda at hand − Meeting with Hasta La Vista representatives
Issues raised − High Quotation, long duration, hourly mode of payment.
Suggestions:
| Name | Suggestions |
| Mohtahsim M. | Alternative company |
| Kiran Kumar Panigrahi | Negotiating mode of payment |
| Gopal K Verma | Negotiating hours of workload |
| Manisha Shejwal | Postponing the plan |
Decision − The representatives were told to consult with their Management and report.
Task List:
| Gopal K Verma | Taking updates from Hasta La Vista |
| Manisha Shejwal | Looking for an alternative company |
Future Meetings − 30th April, 2015 at 4:30 PM in Meeting Room-1
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