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Minutes of the Meeting

Format of Minutes of Meeting

A minutes of meeting normally includes the following elements −

  • Name of the company− to the top-left of the page.
  • Date− to the top-right of the page.
  • Topic− after two return keys; Center-aligned.
  • Attendees− Name and designation (2 columns of a table).
  • Absentees− name, roles, reasons for absenteeism. (3 columns)
  • Agenda at hand− topic to be discussed.
  • Issues raised− along with the names of the speakers.
  • Suggestions− made along with the names of the speakers.
  • Decision− the outcome of the meeting.
  • Task List− task allotted and the respective allottee.
  • Future Meetings− the date and topic of the next meeting.

EXAMPLE

Topic– Meeting with Hasta La Vista representatives at 6:00PM

Attendees:

ABC House,Hasta La Vista

Room No- 5

Name Designation
Mohtahsim M. Managing Director
Kiran Kumar Panigrahi Senior Technical Writer
Gopal K Verma Technical Manager
Manisha Shejwal Technical Writer

Absentees:

Name Designation Reason
Anaadi Sharma Senior Trainer Conducting Online .NET Training

Agenda at hand − Meeting with Hasta La Vista representatives

Issues raised − High Quotation, long duration, hourly mode of payment.

Suggestions:

Name Suggestions
Mohtahsim M. Alternative company
Kiran Kumar Panigrahi Negotiating mode of payment
Gopal K Verma Negotiating hours of workload
Manisha Shejwal Postponing the plan

Decision − The representatives were told to consult with their Management and report.

Task List:

Gopal K Verma Taking updates from Hasta La Vista
Manisha Shejwal Looking for an alternative company

Future Meetings − 30th April, 2015 at 4:30 PM in Meeting Room-1

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