A business report is primarily used to communicate detailed information on a specific topic, unlike a letter that conveys messages in a summarized form.
Reports are frequently written in a chronological manner from one reporting period to another so that information published in successive reports can be compared. A report may be published or sent to individuals outside of the company.
Format of a Business Report
A formal business report normally contains the following elements −
- Title Section− includes the Table of Contents and definitions of terms used. Optional details like the writer’s name and date prepared on may be mentioned.
- Summary− an overview of all relevant information on major points, conclusions, and recommendations. It’s a good practice to write this at the end to include all the last minute modifications.
- Introduction− specifies the reason the report was written and the problem it addresses; generally it is the first page of the report.
- Body− the main section of the report; it includes industry jargon. Information is arranged in sections, in decreasing order of importance.
- Conclusion− this, along with Summary, is the most read section of the report, hence the language should be simple and specific.
- Recommendations− actions to be followed in an increasing order of priority.
- Appendices− technical details and industry facts to support your conclusions.
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Information Policies: A Compilation of Position Statements, Principles, Statutes, and Other Pertinent Statements”. Coalition for Networked Information. Retrieved 24 June 2013.