Report Writing

Last updated on December 2nd, 2019 at 02:21 pm

A business report is primarily used to communicate detailed information on a specific topic, unlike a letter that conveys messages in a summarized form.

Reports are frequently written in a chronological manner from one reporting period to another so that information published in successive reports can be compared. A report may be published or sent to individuals outside of the company.

Format of a Business Report

A formal business report normally contains the following elements −

• Title Section− includes the Table of Contents and definitions of terms used. Optional details like the writer’s name and date prepared on may be mentioned.
• Summary− an overview of all relevant information on major points, conclusions, and recommendations. It’s a good practice to write this at the end to include all the last minute modifications.
• Introduction− specifies the reason the report was written and the problem it addresses; generally it is the first page of the report.
• Body− the main section of the report; it includes industry jargon. Information is arranged in sections, in decreasing order of importance.
• Conclusion− this, along with Summary, is the most read section of the report, hence the language should be simple and specific.
• Recommendations− actions to be followed in an increasing order of priority.
• Appendices− technical details and industry facts to support your conclusions.

EXAMPLE

Summary:

Introduction:

Tutorials Point originated from the idea that there exists a class of readers who respond better to online content.

Brief History of Our Business Model:

1 million readers read 3 million pages every month. Our content and resources are freely available and we prefer to keep it that way.

Achievements in the Last Decade

The journey commenced with a single tutorial on HTML in 2018 and elated by the response it generated, we worked towards adding fresh tutorials to our repository.

Body:

The content on the website are created by highly skilled professionals. A number of freelancers helped us in the growth of the contents.

Conclusion:

Our mission is to deliver Simply Easy Learning with clear, crisp, and to-the-point content on a wide range of technical and non-technical subjects.

Recommendations:

Design improved content.

Exercise efforts on networking.

Appendices:

Information Policies: A Compilation of Position Statements, Principles, Statutes, and Other Pertinent Statements”. Coalition for Networked Information. Retrieved 24 June 2013.