A major characteristic of effective teams is clear expectations about the roles played by each team member. In such a team, action is taken and clear assignments are made. These roles are duly accepted as well as carried out. Work needs to be distributed fairly among team members, as per each person’s skill and capability.
The leader needs to have the ability to give clear assignments in each work area.
- Work Methods
Each team member needs to understand their leader’s expectations regarding required work methods as well as procedures. This is with regards to each job or project.
- Time Frames
It is vital to understand the due dates for the completion of projects. Determine when the dates have slipped and which completion dates are final and nonnegotiable. This is because each task is connected to another in a team. A delay in one task anywhere leads to a delay in the complete project. This way no organization will be able to meet its deadlines leading to huge losses for the company.
- Work Responsibilities
Each team member’s role is to be clearly understood when they are assigned to a given job or responsibility. This is very important else too much time will be spent due to wrong communications reaching team members.
- Customer/Supplier Interface
Understand the leader’s expectations while dealing with all kinds of supplier problems. Similarly the customer complaints or requests also need to be handled by each team member as per the organization’s policies. After all, effective relationships have to be built with other work groups in order to achieve the full potential of the team.
- Work Priorities
Each person as well as each team will be loaded with a huge amount of work. It is important for each team member to understanding which jobs take priority at that particular moment. Besides, changes in work priorities also take place due to changing circumstances. It is important to be able to clearly differentiate between hot jobs and other jobs.
- Performance Expectations
Understand what the leader expects in the way of desired outcomes. At this point in time, open communication is vital. Understand what it means to do a good job as per the leader’s expectations. Then list down the degree of effort that is expected to be put into a job. At this point in time, it is important to avoid overworking on low-priority jobs, as that will not help in realizing the company’s objectives.
Each team always has limited resources. The aim is to achieve the maximum with the minimum resources. Understand what resources have been allocated to perform a job. These resources may include things such as facilities, support staff, equipment, software, as well as budget. Also understand how much control the team has over resource decisions.
Once the leader is able to clarify each work area, he will be able to smoothen out the way for each of their team members. This way it will be easier for the team to achieve its objectives by making use of allocated time.
A team is formed when individuals with a similar interest come together to realize a common dream. The team members must think of their team first and all other personal interests should come later. Every individual must contribute equally as per his capability to achieve the predefined targets successfully within the desired time frame.
Motivation and attitude go hand in hand in increasing the output of any team.
You need a match stick for fire, you need ink for a pen to write, and similarly an individual needs motivation to perform. Every individual has some latent talent and needs a push for the talent to come out. Without motivation, the team members feel reluctant to work and also tend to spread negativity around. Human beings are hungry for praise and appreciation. It is the prime duty of the team leader to appreciate his team members whenever they have done something great. This way they feel happy and motivated to perform even better the next time.
Set a deadline for the submission of work. All the employees submitting the work within the stipulated time frame must be appreciated in public. Circulate a mail among all the employees appreciating your team member’s efficiency. Any person coming out with a brilliant idea should be suitably rewarded. It is not always you give cash to motivate your employees, but even small tokens of appreciation can make a difference. Reward your team member with anything he likes. Appreciating one member does not mean you will neglect or criticize the other members of the team who could not perform up to the mark this time. It is the duty of the team leader to motivate them so that they perform well the next time. Ask them to “BUCK UP”.
A single member’s performance can hardly make a difference to the team’s performance; every member has to contribute equally for the maximum output. Celebrate your team’s success inviting all your team members. Take them out for a lunch to a nearby restaurant. They will feel happy and also come closer to each other this way. Give a pat on their back to appreciate their hard work.
Titles such as “Best Employee of the month” and “Best Team Member” also go a long way in motivating the team members. The names of the best performers must be displayed on the notice boards for everyone to see.
Incentives and perks also motivate the employees to a large extent. If any team member does something outstanding do not forget to appreciate him on an open forum and also ask the other members to reach to his level as well.
Avoid making fun of your colleagues. It is considered highly unprofessional. Don’t spread negativity around. Don’t depend on blame games or spread unnecessary rumours about your team members.
Motivation alone can’t create wonders; it needs to be coupled with positive attitude of the team members to ensure high performance of the team. Adopt a positive attitude at work. Do not always find faults in others. Listen to your team members as well. Don’t assume things or draw conclusions on your own. Be a little more flexible and adjusting to avoid conflicts at work place. Sit and discuss issues with your team members to reach to an alternative. Results can’t be achieved unless and until you believe in yourself. The will power to do something is important. One should have the urge to perform.
Always try to look at life from a larger perspective. Things can not always be the way you like, its better to accept things as it is sometimes. Remember after heavy rains, there is always a clear sky. Problems might crop up anytime, but it is always better to grin and move on. Do not overreact on petty things.
Don’t be too adamant or rigid, instead be a little forgiving. It is absolutely okay if you take the initiative and say “Sorry”. This magical word goes a long way in reducing conflicts to a large extent. Don’t unnecessary create tensions for others and yourself as well.
Don’t be disheartened if some one comes to you and corrects you for your mistakes; do take it in a positive and healthy way. Do not step in the office with a mind clouded with negative thoughts. Everything seems wrong to you and you unnecessarily fight with people around.