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LAB/U5 Topic 11 Obligation of Public Authority, Designation of Public Information officer

It shall publish within one hundred and twenty days of the enactment:

  1. The particulars of its organization, functions and duties;
  2. The powers and duties of its officers and employees;
  3. The procedure followed in its decision making process, including channels of supervision and accountability;
  4. The norms set by it for the discharge of its functions;
  5. The rules, regulations, instructions, manuals and records used by its employees for discharging its functions;
  6. A statement of the categories of the documents held by it or under its control;
  7. The particulars of any arrangement that exists for consultation with, or representation by the members of the
    public, in relation to the formulation of policy or implementation thereof;
  8. A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted by it. Additionally, information as to whether the meetings of these are open to the public, or the minutes’ of such meetings are accessible to the public;
  9. A directory of its officers and employees;
  10. The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;
  11. The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;
  12. The manner of execution of subsidy programmes, including the amounts allocated and the details and beneficiaries of such programmes;
  13. Particulars of recipients of concessions, permits or authorizations granted by it;
  14. Details of the information available to, or held by it, reduced in an electronic form;
  15. The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;
  16. The names, designations and other particulars of the Public Information Officers.[S.4(1)(b)]

Designation of Public Information officer

Every public authority shall, within one hundred days of the enactment of this Act, designate as many officers as the Central Public Information Officers or State Public Information Officers, as the case may be, in all administrative units or offices under it as may be necessary to provide information to persons requesting for the information under this Act.

Without prejudice to the provisions of sub-section (1), every public authority shall designate an officer, within one hundred days of the enactment of this Act, at each sub-divisional level or other sub-district level as a Central Assistant Public Information Officer or a State Assistant Public Information Officer, as the case may be, to receive the applications for information or appeals under this Act for forwarding the same forthwith to the Central Public Information Officer or the State Public Information Officer or senior officer specified under sub-section (1) of section 19 or the Central Information Commission or the State Information Commission, as the case may be:

Provided that where an application for information or appeal is given to a Central Assistant Public Information Officer or a State Assistant Public Information Officer, as the case may be, a period of five days shall be added in computing the period for response specified under sub-section (1) of section 7.

Every Central Public Information Officer or State Public Information Officer, as the case may be, shall deal with requests from persons seeking information and render reasonable assistance to the persons seeking such information.

The Central Public Information Officer or State Public Information Officer, as the case may be, may seek the assistance of any other officer as he or she considers it necessary for the proper discharge of his or her duties.

Any officer, whose assistance has been sought under sub-section (4), shall render all assistance to the Central Public Information Officer or State Public Information Officer, as the case may be, seeking his or her assistance and for the purposes of any contravention of the provisions of this Act, such other officer shall be treated as a Central Public Information Officer or State Public Information Officer, as the case may be.

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